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About the Event

Can I get CME credit?

Yes! Our programs will offer CME credit. Individual CME offerings are identified in the CME track on our EventMobi mobile app. 


Is this therapy? 

No.  Though many may find our workshops “therapeutic”, we do not define the professional programs of Happy Doc Summer Camp as offered by Angels of Hippocrates as therapy.


Can I bring my whole family?

You sure can, though space is limited!

Learn more about pricing options here.


What about privacy and confidentiality?

What happens at Happy Doc Summer Camp stays at Happy Doc Summer Camp!  All records are confidential and will remain so at all times.  We are here to provide a supportive, encouraging environment where you can let your hair down and relax.  


What if I need to cancel?

Sometimes, schedules change and you may not be able to attend Happy Doc Summer Camp. We have a generous refund policy based on the dates of when you submit a notice of cancellation. We recommend that you purchase travel insurance to protect your investment from unexpected cancellations, flight delays, lost luggage, etc.

You can find our comprehensive refund policy in the "About Booking" section. 

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About the Camp

Do we stay in cabins?

Yes, there are over 70 group-style cabins spread throughout camp.  We have a variety of housing options, from double-occupancy to large groups, and a limited number of dedicated cabins for families!

If you have friends coming and you want to bunk together, let us know!  We can make that happen! 

Check out the "About Housing" section for more general information, or the "Cabin Housing" section for detailed pricing.


Can I bring a tent? 

Sure! You're welcome to make this event whatever you want it to be. Camping is permitted in most areas of camp, but due to some of the infrastructure of pipes and wires, camping in certain areas is not permitted. Upon arrival, our staff will be happy to help you with finding your perfect spot to pitch your tent.

Because this is a summer camp and not a typical camp for tents and RV's (like KOA campgrounds), there are no permanent or assigned tent locations. Walk around the camp and if you find a spot you like under a nice shade tree, go ahead and pitch your tent after you check with the staff.

If you do want to stay exclusively in your tent, you will be assigned a cabin for bathroom and shower privileges. 


Can I bring an RV?

Of course! Like the issue of tents, RV's are permitted only in certain locations. Please check with the staff upon arrival to find out the best location(s) for your RV.

Because this is a summer camp and not a typical camp for tents and RV's (like KOA campgrounds), there are no permanent RV utility hookups, meaning there aren't any power, water, or sewer utilities. If you need power in your RV, you may be able to run an extension cord to a nearby cabin or other building. For those that stay in an RV, you will be assigned to a cabin for bathroom and shower privileges.


Are there handicapped accommodations?

Pocono Valley is in the heart of the Pocono mountains; thus, it is very hilly. If you're challenged by hills and dirt paths, just let us know and we'll place you near the center of camp where the dining hall and auditorium is located. There is one cabin more suited to wheelchairs near the main dining hall, otherwise, all of the other cabins have stairs. Please take that into consideration if you have mobility issues


Are medical services available?

With all of our events, we ensure that there is someone available at all times for non-emergency medical needs. But since all of you are healthcare providers, our medical staff will most likely be very bored throughout the week. If you do need to see our medical staff, you will find him or her in the Infirmary building not far from the main camp office. You can go directly to the main camp office 24 / 7 and ask for the medic on call; they will meet you in the exam room in the Infirmary building


Are there medical facilities nearby?

Yes, there are a number of local medical facilities within a 10 - 20 minute drive from Pocono Valley.

 

 

ST LUKE'S HOSPITAL Emergency Department
100 St. Luke's Ln
Stroudsburg PA 18360
Open 24 hours
www.slhn.org
(272) 212-1000

 

 

POCONO MEDICAL CENTER Emergency Department
206 E Brown St
East Stroudsburg PA 18301
Open 24 hours
www.poconohealthsystem.org
(570) 421-4000


Are AED's available?

Yes, there are AED's available around camp. If there is an emergency, call 9-1-1, tell the operator that you're calling from Pocono Valley and give them the location where the emergency has occurred, e.g. main dining hall, gym, cabin number, etc. 

Grab one of the AED's to begin resuscitation and let one of the staff members know.

We will have the location of the AED's posted at camp so be sure to look for that after you arrive.


What is the weather like?

Pocono Valley is located in the Pocono mountains of eastern Pennsylvania. It can be cool in the evenings. In fact, it can get cold at night compared to where you may live. At camp, the forecast is posted daily on the bulletin board by the main camp office. Expect that over the week it may rain at some point.


What about dietary restrictions?

Our chefs will be preparing meat dishes along with vegetarian, vegan, and gluten-free meal options at every meal. Just sign up for these options on your registration form so we can get an accurate count for our chef. We'll also have healthy (and some not-so-healthy) snacks throughout the day and desserts served in the evening. And for our insomniacs who get hungry, you will be able to go to the kitchen 24 / 7 and order off a limited lat-night menu, e.g. turkey club and chips, eggs over easy and grits, etc. (menu to be determined).


Is there WiFi?

Of course! There is free WiFi available for you to use 24 / 7. Just connect your device or laptop to the the WiFi located around the main camp office and inside both dining halls. WiFi is unencrypted and open so we suggest you use caution if you're accessing sensitive information


Is there cellphone service?

Yes, there is cell phone service in the area. Some providers are better than others and depending on your location at camp, you might find you have better service in some parts of camp than others. If you have any questions about your specific service, please contact your service provider and ask about coverage in Reeders, Pennsylvania.


Are there on-site computers?

Happy Doc Summer Camp is created with the intent for you to disconnect from the world. That said, we understand that there may be times that you need to check on a patient, sign a chart urgently, or access company e-mail. We very much want you to disconnect and spend time doing the things that you want to do rather than taking care of business. But if you absolutely have to access a computer and didn't bring one, we will have a private office with a computer and phone available. We also offer complimentary photocopying, scanning, and faxing services.


What about security for valuables?

Unfortunately, no, we do not provide security for valuables. Our attendees are very well behaved, but that's not to say that theft won't ever happen; it's just highly unlikely that it will. 

We recommend that if you are concerned about securing your valuable items, either lock them in your luggage or vehicle, or purchase a small safe from a local office supply store. 

Because our event is all-inclusive, there will be little need for large amounts of cash but we understand your concerns for securing keys, drivers licenses, passports, credit cards, etc. The best thing that we can recommend is to find what best that works for you when it comes to securing your valuables.


Do the pools close at night?

No, the pools are open 24 / 7 for your enjoyment. If it becomes necessary to add chemicals or vacuum clean the pool, we will let you know when that occurs and the duration of how long the pool will be closed. Otherwise, feel free to take a swim at 3:00 am or any other time of the day or night.

Please note that there is no lifeguard on duty; swim at your own risk.


Is there a gym on-site?

Indeed! We have approximately 2,750 square foot of free weights, weight machines, and cardiovascular exercise equipment available for you to use 24 / 7. You're welcome to work out and make use of the equipment anytime. Drinking water is available in the weight room as well so that you can stay hydrated.

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About Booking

What is included in my registration fee?

NO HIDDEN COSTS!

Your registration fees provides you an all-inclusive professional conference including our CME programming, housing, meals, beverages, entertainment, access to all camp amenities, linens, and chartered bus transfers to Newark International Airport. Furthermore, you will be receiving valuable, life-changing information from physicians and mental health professionals that will present lectures, facilitate small group discussions, and arrange one-on-one sessions with those who might be interested in a little more personal interaction. 


Do you offer group rates?

Yes!  For practicing professionals, you will receive one free registration for every 10 paying individuals (11th person free).

For students and residents (because we know you're broke!) you will receive one free registration for every 5 paying individuals (6th person free).

If you've got a larger group in mind, contact us and we'll see what we can do. 


What is your refund policy?

Refunds must be requested only in writing (e-mail, OK) to document transactions and provide an audit trail. It helps protect us and you by documenting everything in writing, especially when it comes to financial transactions.

REFUND SCHEDULE:

  • On or before June 15, $150 cancellation fee.
  • From June 16 - July 31, $250 cancellation fee.
  • After August 1, no refunds.

Refunds will be processed within seven (7) business days after the request has been received. Credits to your credit card may take 3 - 5 business days before you see it on your statement. If you paid by check or money order, a check for your refund will be sent to you within 7 business days.

We recommend that you purchase a travel protection plan to protect your investment. Click on the TripAssure logo to compare our comprehensive plans or call Customer Service at (800) 423-3632.


Is my confidentiality protected?

Yes, we take confidentiality very seriously.  What happens at Happy Doc Summer Camp stays at Happy Doc Summer Camp.

We use all information provided during registration to provide you with our services. We do not release this information to any outside organization or sell our mailing list to anyone. All membership information you supply will be used only to process requested transactions or to contact you regarding a specific need. Furthermore, your confidentiality will be maintained by the staff and attendees at Happy Doc Summer Camp


What are the payment options?

We've tried to make booking a reservation and payment as simple as possible. If you register online through our electronic reservation form, you can pay with one of the major credit cards - VisaMasterCardDiscoverDiners Club, and American Express.

Or if you prefer, you can also send a check or money order to the following address with your printed and completed registration form:

Happy Doc Summer Camp
190 W Continental Rd Ste 216-261
Green Valley AZ 85622-3500


Make checks and money orders payable to "Happy Doc Summer Camp."


Can you apply my fees to a future event?

Happy Doc Summer Camp is unable to accommodate the request to transfer a paid registrant's entrance fees to a future event. However, entrance fees are transferable to another person - contact us for details. If a paid registrant cannot attend Happy Doc Summer Camp, he / she can also request a refund according to the refund policy. We also recommend that you protect your travel investment by purchasing a travel protection plan.


What if the event is canceled due to war, civil unrest, etc?

In the event Happy Doc Summer Camp is cancelled, postponed or unable to be held due to acts of war, natural disaster, hurricanes, floods or other weather emergencies, public unrest, terrorism, or other causes beyond the reasonable control of Happy Doc Summer Camp, we shall not be obligated to refund any registration fees, either in full or in part. This is highly unlikely to happen but we do have to disclose this to you in the extreme off chance that Happy Doc Summer Camp is cancelled for reasons beyond our control.

Therefore, we highly recommend that you protect your travel investment by purchasing a travel protection plan.


Is there a returned check charge?

If you attempt to pay by check and we find that your check did not have sufficient funds, we'll contact you and let you know. In order to cover our costs for a NSF check, there is a $30 bank fee to cover your NSF charge. This will have to be paid in addition to your reservation fees and confirmation of your attendance.


How do I know my reservation is processed?

After you successfully submit your booking reservation, we will process your payment and issue you a comprehensive set of confirmation documents. These documents will be e-mailed to you and are issued usually within 24 hours after your reservation submission. If you do not receive them in a timely manner, please check your "spam" or "junk mail" file first before contacting us. 

If you've checked your spam / junk mail file and can't find your confirmation packet, Contact Us we'll be happy to re-send them to you or help you figure out what happened to them.


Can I claim a business deduction?

You may be able to claim this conference as a work-related business expense. Contact your tax adviser for more details.

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About Housing


  Cabin exteriors.

Cabin exteriors.

  One of the pre-renovation cabins.

One of the pre-renovation cabins.

  One of the renovated cabins.

One of the renovated cabins.

  Shower area .

Shower area.


What are the cabins like?

These are pictures of the cabins and the interior of one typical cabin. All of the cabins are summer camp style housing with individual beds, "cubby holes" for storage, electrical outlets, toilets, sinks, showers, and lots of hot water. A typical cabin holds 8 people at capacity. The housing option you choose will determine how many other people are in your cabin.  There are both smaller and larger cabins and one cabin more suited for those who have mobility challenges.  Cabins are spread over the camp with the main camp amenities near the center. Whether you want to be close to the action or far from the crowd, there are a number of cabins that will be available for you to choose. You can request your housing preference when you register.

You are welcome to decorate your cabin as you wish. You can hang holiday lights, drapes, or rearrange the cabin as you see fit for the duration of your stay. All we ask is that you restore everything back to its original condition prior to your departure.


So the cabins are being renovated?

Yes, and not just the cabins!  Pocono Valley resort has been doing significant upgrades and renovations in anticipation of Happy Doc's arrival.  We've worked with Howard and the Pocono Valley staff for almost two decades on a variety of programs, and we're very excited to see what they've got in store for us.


Can I request a specific cabin?

Sure! At the time you register, you can request to be housed in a specific cabin or with specific people. We will try our best to accommodate your request. 

Please note that depending on availability of room in a cabin and the time that your request has been made, we may not be able to guarantee specific housing requests. This usually is not a problem unless the camp is full or there is a large group that wants to be housed in a specific cabin or in a particular location at camp. If you have any questions, just ask!


Can I move to another cabin?

Sure! If for some reason that you're not happy with your cabin or cabin mates, just let the staff know and we'll move you to another location. We keep track of who's assigned to where in case there is an emergency and it also helps us know what open beds there are if people need to be moved or we have last minute registrants.  If you move to a cabin of a different occupancy level (e.g., "quad" to "double") you will need to pay the difference when moving.


Can we decorate our cabin?

Absolutely! In fact, it's encouraged. We want you to have the time of your life and if that means you want to make your cabin more "homey" and festive, by all means, please feel free to do so. You may add holiday lights, hang pictures, posters, drapes, etc. All we ask is that you return your cabin to its original condition prior to your departure. 

Outside of that, have fun!


Can I stay at a nearby hotel?

Of course, you can! Contact us for information on hotels nearby.

We understand that there might be some that may not like the concept of group housing or sharing their personal space with others and may opt to stay at a local hotel. That's perfectly fine.

If that is the case and you do want to stay off camp, hotel costs are not included in your reservation fees and will be paid separately directly to the hotel. Unfortunately, we are unable to offer you a credit or discount for staying off camp. The camp charges Happy Doc Summer Camp the same rate whether you stay on camp or at a nearby hotel.


Can I stay in a tent?

Sure! You're welcome to make this event whatever you want it to be. Camping is permitted in most areas of camp, but due to some of the infrastructure of pipes and wires, camping in certain areas is not permitted. Upon arrival, our staff will be happy to help you with finding your perfect spot to pitch your tent.

Because this is a summer camp and not a typical camp for tents and RV's (like KOA campgrounds), there are no permanent or assigned tent locations. Walk around the camp and if you find a spot you like under a nice shade tree, go ahead and pitch your tent after you check with the staff.

If you do want to stay exclusively in your tent, you will be assigned a cabin for bathroom and shower privileges.


Can I bring an RV?

Of course! Like the issue of tents, RV's are permitted only in certain locations. Please check with the staff upon arrival to find out the best location(s) for your RV.

Since this is a summer camp, it's not set up like a traditional KOA campground for RV's. Thus, there are no permanent RV set ups, meaning there aren't any power, water, or sewer hook ups. If you need power in your RV, you may be able to run an extension cord to a nearby cabin or other building. For those that stay in an RV, you will be assigned to a cabin for bathroom and shower privileges.

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About Transportation To and From Camp

Can I drive to camp?

You sure can! Once you register, we'll provide you with a packet of materials confirming your reservation. Included in that packet are specific driving instructions from various locations along with GPS coordinates.  Depending upon which GPS service provider you use, some navigation systems do a better job than others so please keep your driving instructions handy if you're using your vehicle navigation and need assistance.


Do I need to rent a car?

No, not unless you absolutely want to. If you're coming for the week and have no desire to leave camp, and if you're a local or flying in from afar, hop on our chartered bus that will take you to / from Newark International Airport. Your registration fees include bus transportation to make your transfer as painless as possible. 

If you're thinking you may want to leave camp and run into town, do a little shopping, or eat at one of the excellent nearby restaurants, you might want to consider renting a car or becoming friends with someone who's driven to camp. You're welcome to come and go as you please throughout the week. You'll find, though, that you're having such a great time, you probably won't want to leave!


Where does the airport bus pick up passengers?

We will have chartered buses located at Newark International Airport, Terminal B, Baggage Claim - Lowest Level - Meet at Door # 2 near Dunkin Donuts. A bus greeter will be there to meet you and ensure you get on the bus to camp.  Buses will pick up passengers BETWEEN 4:00 PM AND 4:15 PM.  Due to TSA regulations, we cannot hold buses at the airport past the scheduled time.


What if I miss the bus?  What if I want to take public transit from NYC?

TSA sharply limits the amount of time a charter bus may pick up or discharge passengers at the airport.  Buses are scheduled with TSA in advance, and are allowed 15 MINUTES for everyone to check in, board, and to get the bus loaded prior to departure.  Buses will pick up passengers at Newark Airport at 4:00 PM, and must depart Newark by 4:15 PM.  Because of this, we STRONGLY recommend you book your flight to arrive well in advance of the bus departure time, as TSA will not permit us to hold the bus for late arrivals.

If you miss the bus do not fear - there are still plenty of ways to get to camp. You can rent a car or use public transportation. Public transportation is less expensive than renting a car, but does require additional travel time.

From Newark International Airport, take the train to Port Authority in Manhattan.

From there, purchase a ticket on Martz Trailways to Delaware Water Gap or Park & Ride in Stroudsburg, PA; you can get off the bus at either location.

Once you are off the bus, contact the local taxi company - Pocono Cab Company (877-570-8294) or Uber and they will bring you to camp. At this time, Lyft is not available in the area.  Please contact the individual carriers for current fares. 


How long does it take to get to Newark Airport from camp?

When arranging your return flight, note the drive time between Pocono Valley and Newark International Airport (EWR) is approximately 1-1/2 hours, depending on traffic, road construction, and weather conditions. Buses will not depart prior to their scheduled times.   BUSES WILL DEPART FROM CAMP TO NEWARK AT 9:00 AM, ARRIVING AT NEWARK AIRPORT APPROXIMATELY 10:30 AM.

Please plan for additional time to be processed through the security checkpoints at the airport in order to make your flight time.


Can I carpool to camp?

Sure, but we may not be able to help you finding a carpool ride. Our attendees are coming from all over the United States and the world and we value privacy as to not disclose the names or locations of others who are attending. If you are coming with friends or a group, by all means, we encourage you to carpool.


Is there parking available on-site?

Indeed, there is plenty FREE PARKING at camp. When you arrive, proceed to the main parking lot. Find any open space, place your parking permit on your dashboard, and check in to receive your housing assignment and schedule. In case the parking lot is full (we would LOVE to have that many people attending), there is overflow parking behind the main gym at the top of the hill next to the main parking lot. You will receive specific information about this in your confirmation materials.


Can I park next to my cabin or tent?

Pocono Valley has a "no parking next to cabins" policy. When you arrive, after you check in, camp staff will meet you and your luggage and escort you to your cabin. They will make multiple trips, if necessary, if you have lots of stuff.

The camp is beautiful and part of that beauty is not having the clutter of cars parked next to cabins. But more importantly, there are numerous utility pipes for sewer and water running near the surface of the ground near cabins. A vehicle can easily crack those pipes taking out the sewer or water, not only for a particular cabin, but for many other cabins on the same line(s). 

If that happens, the cost of repairs will be borne solely by the individual who has caused damage so it's best to avoid the whole thing by parking only in the parking lot and utilize the camp's shuttle services.

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About Volunteering

Can I volunteer to host a workshop or activity?

If you have a love for a specific hobby, want to share a craft, or have expertise in some subject and want to host a discussion group, etc., let us know and we'll find a time and place for your activity in our schedule.  We will also update EventMobi, so that others can find your activity.

If you would like to add an activity, please provide the following information:

  • Title of the Activity /  Event
  • Short write up of a description
  • Preferred day and time of day
  • Possible location (inside, outside) and special equipment need
  • Approximate size of group

For these types of ad-hoc events, we do not offer a reduction of registration fees but rather see this as enhancing the experience of other attendees. You'll feel great about sharing your talent with others!


Can I volunteer to offset registration fees?

While our intent is to offer you an experience where you can relax and unwind, there may be limited volunteer opportunities available that we fill to assist us in putting on a fantastic event. Contact Us with any questions and we'll see what volunteer opportunities may be available for you that may help defray conference costs.


Can I volunteer on-site?

You most certainly can! Many attendees are not sure what they would like to do in terms of volunteering until they arrive and see the various needs that we have. If you're one of those that would like to get involved while you're at camp, come and see one of the staff members and we'll gladly put you to work!

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Pocono Valley Camp Rules


We have very few rules, and they are meant to ensure a safe and enjoyable camp experience for everyone:

1. This is a private event open only to men and women age 18 and over. 

2. Still cameras can be used anywhere, anytime, unless otherwise announced. To avoid any problems, please request permission of anyone before taking a photograph. Do not take photos or video of anyone without their permission.

3. No indoor smoking in any facility. Please dispose of all cigarettes properly.

4. No littering; please use available trash disposal barrels for both regular trash and recycling.

5. No illegal substances of any kind on the campground. This is a Drug-Free event.

6. No weapons or firearms of any kind on the campground.

7. No fires except in the designated campfire areas.

8. No pets (sorry about that!). But Howard's dog Riley may be running around, so say hi if you see her!

Other than those rules, please enjoy your time at Happy Doc Summer Camp

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What to Bring to Camp


We've compiled a list of suggested items to bring with you. This list is not all-inclusive so please feel free to bring what you think you may want or need to use. If you would like to ship items to camp, you are welcome to do so by using the following address format:

Attn: Your Name - Happy Doc Summer Camp
c/o Pocono Valley

300 Camp Akiba Rd
Reeders PA 18352-7630

 Antiseptic
 Athletic Equipment, Basket Ball, Volleyball
 Band-Aids
 Beach Towel(s)
 Cabin Decorations / lights (optional)
 Clock / Watch
 Drums, if desired, for Campfire Drumming
 Earplugs
 Flashlight
 Frisbees
 Hat
 Golf clubs
 Insect Spray
 Jacket / coat / sweats
 Musical Instrument, if desired
 Personal Medical Supplies
 Poison Ivy medication
 Prescription(s)
 Roller blades
 Soap
 Shoes
 Shower Shoes
 Socks
 Snacks (general snacks are provided)
 Sunglasses
 Suntan Lotion, Sun Block
 Swim suit
 Talent Show Music & Props
 Tennis rackets
 Tylenol / Aspirin, as appropriate for you
 Tweezers (for splinters)
 Umbrella

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