About Booking Happy Doc Events

What is included in my registration fee?

NO HIDDEN COSTS!

For Events at Pocono Valley Resort: Your registration fees provides you an all-inclusive professional conference including our CME programming, housing, meals, beverages, entertainment, access to all camp amenities, and linens. If you’re flying in, the closest airport is Newark International Airport.

For Events at Glacier Rock Wellness Ranch: Your registration fee will cover CME programming and meals as specified on the event page. Because there are very limited lodging/RV facilities at Glacier Rock Wellness Ranch we recommend you make lodging arrangements with them directly. Alternatively, we recommend Cowlitz River Lodge (888-305-2185). Housing can also be obtained on sites like hotels.com and airbnb.com. Be sure to book early, as these sites tend to fill up in late spring or early summer.

For Events at Outrigger Kona Resort and Spa: You registration fee will cover CME programming and meals as specified as the event page, as well as one adult ticket to the Lu’au. You can purchase additional Lu’au tickets at a discount as specified on the registration page. Discounted rooms at Outrigger Resort and Spa are available from the link on the registration page.

Do you offer group rates?

Yes!  Please consult the appropriate event page for details.

What is your refund policy?

Refunds must be requested only in writing (e-mail, OK) to document transactions and provide an audit trail. It helps protect us and you by documenting everything in writing, especially when it comes to financial transactions.

REFUND SCHEDULES VARY BY VENUE, SO BE SURE TO CHECK THE REGISTRATION PAGE FOR DETAILS!!

If not otherwise specified, the following fees apply:

  • Up to 60 days before event: $150 cancellation fee.

  • Up to 30 days before event: $250 cancellation fee.

  • Within 30 days of even: no refunds (though you can transfer your fee to a future Happy Doc event).

Refunds will be processed within seven (7) business days after the request has been received. Credits to your credit card may take 3 - 5 business days before you see it on your statement. If you paid by check or money order, a check for your refund will be sent to you within 7 business days.

We recommend that you purchase a travel protection plan to protect your investment. Click on the TripAssure logo to compare our comprehensive plans or call Customer Service at (800) 423-3632.

RegFox (our registration provider) is ALSO now providing Trip insurance. You can purchase it during checkout, and the fee will automatically be calculated for you.

Is my privacy protected?

Yes, we take privacy very seriously.  What happens at Happy Doc Summer Camp stays at Happy Doc Summer Camp.

We use all information provided during registration to provide you with our services. We do not release this information to any outside organization or sell our mailing list to anyone. All membership information you supply will be used only to process requested transactions or to contact you regarding a specific need.

What are the payment options?

We've tried to make booking a reservation and payment as simple as possible. If you register online through our electronic reservation forms, you can pay with one of the major credit cards - Visa, MasterCard, Discover, Diners Club, and American Express.

Or if you prefer, you can also send a check or money order to the following address with your printed and completed registration form:

Happy Doc Summer Camp
190 W Continental Rd Ste 216-261
Green Valley AZ 85622-3500

Make checks and money orders payable to "Happy Doc Summer Camp."

Can you apply my fees to a future event?

Happy Doc Summer Camp is unable to accommodate the request to transfer a paid registrant's entrance fees to a future event. However, entrance fees are transferable to another person - contact us for details. If a paid registrant cannot attend Happy Doc Summer Camp, he / she can also request a refund according to the refund policy. We also recommend that you protect your travel investment by purchasing a travel protection plan.

What if the event is canceled due to war, civil unrest, etc?

In the event Happy Doc Summer Camp is cancelled, postponed or unable to be held due to acts of war, natural disaster, hurricanes, floods or other weather emergencies, public unrest, terrorism, or other causes beyond the reasonable control of Happy Doc Summer Camp, we shall not be obligated to refund any registration fees, either in full or in part. This is highly unlikely to happen but we do have to disclose this to you in the extreme off chance that Happy Doc Summer Camp is cancelled for reasons beyond our control.

Therefore, we highly recommend that you protect your travel investment by purchasing a travel protection plan.

Is there a returned check charge?

If you attempt to pay by check and we find that your check did not have sufficient funds, we'll contact you and let you know. In order to cover our costs for a NSF check, there is a $30 bank fee to cover your NSF charge. This will have to be paid in addition to your reservation fees and confirmation of your attendance.

How do I know my reservation is processed?

After you successfully submit your booking reservation, your payment will be processed and you will be e-mailed a confirmation number. If additional information (such as housing assignments) is not available at registration, it will be provided as soon as possible before the event. If you think you did not receive your confirmation, please check your "spam" or "junk mail" file first - but if you need help you can always contact us.

Can I claim a business deduction?

You may be able to claim this conference as a work-related business expense. Contact your tax adviser for more details.