About Booking

What is included in my registration fee?

NO HIDDEN COSTS!

Your registration fees provides you an all-inclusive professional conference including our CME programming, housing, meals, beverages, entertainment, access to all camp amenities, and linens. If you’re flying in, the closest airport is Newark International Airport. Furthermore, you will be receiving valuable, life-changing information from physicians and mental health professionals that will present lectures, facilitate small group discussions, and arrange one-on-one sessions with those who might be interested in a little more personal interaction. 


Do you offer group rates?

Yes!  For practicing professionals, you will receive one free registration for every 10 paying individuals (11th person free).

For students and residents (because we know you're broke!) you will receive one free registration for every 5 paying individuals (6th person free).

If you've got a larger group in mind, contact us and we'll see what we can do. 


What is your refund policy?

Refunds must be requested only in writing (e-mail, OK) to document transactions and provide an audit trail. It helps protect us and you by documenting everything in writing, especially when it comes to financial transactions.

REFUND SCHEDULE:

  • On or before June 15, $150 cancellation fee.

  • From June 16 - July 31, $250 cancellation fee.

  • After August 1, no refunds.

Refunds will be processed within seven (7) business days after the request has been received. Credits to your credit card may take 3 - 5 business days before you see it on your statement. If you paid by check or money order, a check for your refund will be sent to you within 7 business days.

We recommend that you purchase a travel protection plan to protect your investment. Click on the TripAssure logo to compare our comprehensive plans or call Customer Service at (800) 423-3632.


Is my privacy protected?

Yes, we take privacy very seriously.  What happens at Happy Doc Summer Camp stays at Happy Doc Summer Camp.

We use all information provided during registration to provide you with our services. We do not release this information to any outside organization or sell our mailing list to anyone. All membership information you supply will be used only to process requested transactions or to contact you regarding a specific need.


What are the payment options?

We've tried to make booking a reservation and payment as simple as possible. If you register online through our electronic reservation form, you can pay with one of the major credit cards - VisaMasterCardDiscoverDiners Club, and American Express.

Or if you prefer, you can also send a check or money order to the following address with your printed and completed registration form:

Happy Doc Summer Camp
190 W Continental Rd Ste 216-261
Green Valley AZ 85622-3500


Make checks and money orders payable to "Happy Doc Summer Camp."


Can you apply my fees to a future event?

Happy Doc Summer Camp is unable to accommodate the request to transfer a paid registrant's entrance fees to a future event. However, entrance fees are transferable to another person - contact us for details. If a paid registrant cannot attend Happy Doc Summer Camp, he / she can also request a refund according to the refund policy. We also recommend that you protect your travel investment by purchasing a travel protection plan.


What if the event is canceled due to war, civil unrest, etc?

In the event Happy Doc Summer Camp is cancelled, postponed or unable to be held due to acts of war, natural disaster, hurricanes, floods or other weather emergencies, public unrest, terrorism, or other causes beyond the reasonable control of Happy Doc Summer Camp, we shall not be obligated to refund any registration fees, either in full or in part. This is highly unlikely to happen but we do have to disclose this to you in the extreme off chance that Happy Doc Summer Camp is cancelled for reasons beyond our control.

Therefore, we highly recommend that you protect your travel investment by purchasing a travel protection plan.


Is there a returned check charge?

If you attempt to pay by check and we find that your check did not have sufficient funds, we'll contact you and let you know. In order to cover our costs for a NSF check, there is a $30 bank fee to cover your NSF charge. This will have to be paid in addition to your reservation fees and confirmation of your attendance.


How do I know my reservation is processed?

After you successfully submit your booking reservation, we will process your payment and issue you a comprehensive set of confirmation documents. These documents will be e-mailed to you and are issued usually within 24 hours after your reservation submission. If you do not receive them in a timely manner, please check your "spam" or "junk mail" file first before contacting us. 

If you've checked your spam / junk mail file and can't find your confirmation packet, Contact Us we'll be happy to re-send them to you or help you figure out what happened to them.


Can I claim a business deduction?

You may be able to claim this conference as a work-related business expense. Contact your tax adviser for more details.